Files

Word Remediation

• Add Metadata Title: Course Number, Module Name
  • Subject: Name of Course
  • Author: Client (usually: UC Berkeley Extension)
  • Company: Berkeley Resource Center for Online Education (BRCOE)
  • Language: English

• Headings:
• Headings must be in order (H1 > H2 > H3)
• Headings must be unique
• Check draft view
  • If creating new style from scratch, make sure appropriate outline level is applied (click on text, then modify style > format > paragraph > outline level)
• Make sure everything has the correct styling
• Remove empty normals
• When adding images, use in-line or wrap text option
• Create empty return for image if using in-line option for it to look better
• Add Alternative text to images

• Add Alternative text to hyperlinks
• Check appropriate bookmarks are applied to make it easier after converting to PDF (Acrobat > Preferences > Bookmarks)
• Make sure format (font, colors, sizes, positions) is consistent
• Full Check at end - correct anything that pops up

PDF Remediation

• Add Metadata Title: Course Number, Module Name
  • Subject: Name of Course
  • Author: Name of Author
  • Company: UC Berkeley
  • Language: English
• OCR file if text is not recognized
• Text Tags:
  • Sometimes the content panel order is not correct and will make it so that text is being hidden behind an image (Path tag). Move the Path tag above the text tag in order to correct the error.
• Make sure heading levels are arranged in order (H1 > H2 > H3)
• If there is an obstruction that does not allow the entire text to be selected all at once, then select the most possible, press down on shift and drag your mouse on the rest of the text. This will add the new selection to the previous. Once all the text has been selected tag the text with its corresponding tag.
• If anything disappears while tagging content, rearrange in Content Panel
• Images:
  • Right click on an image in order to add an alternative text or select “Set Alternative Text” on the Accessibility tab menu to add alternative text to several images
• If an image has a caption below, select the image and the caption then proceed to tag it with the “Figure/Caption” tag. This tag will take care of tagging the picture and the caption with it’s needed tags.
• Add Alternative Text to Images
• Tables:
• A table should be tagged using a <Table> which will then contain tags for each row in the table <TR>. The Table Row <TR> tag will contain tags for each table cell in that row <TD>. If the table row is the header row then the table cells will be tagged as <TH>.
• Edit table properties using the table editor.
• Lists
• Tags must be in All CAPS
• Bullet tagged as label <Lbl>, bullet content tagged as <LBody>, and both tags nested within a list item <LI> tag

• Check tags order (screen readers follow this order when reading the PDF)
• Read Out Loud function can be used to double-check the order screen readers will read the PDF
• Bookmarks
• Can be added manually one by one
• Can be added by selecting “New Bookmarks from Structure” on the Bookmark tab. Then select from which tags the bookmarks should be made.
• Hyperlinks:
• Link tags should contain the text for the link as well as a <Link-obj> tag.
• Add Alternative text to the link by right clicking the <Link> tag and selecting Properties.
• Check reading order
• Tab Order:
• Option 1: Go to the Page order tab on the right. Select all of the pages then select the properties from the page order menu icon. In the pop up window select use Document Structure.
• Option 2: Run Accessibility Checker. If error exists for tab order right click on the error message and select fix.  
• Full Check at end - correct anything that pops up

PowerPoint Remediation

• Add Metadata Title: Course Number, Module Name
• Subject: Name of Course
• Author: Client (usually: UC Berkeley Extension)
• Company: Berkeley Resource Center for Online Education (BRCOE)
• Language: English
• Arrange Panel
  • Check reading order by clicking on selection pane
• Make sure everything is in the proper reading order
• Rename any misnamed placeholders
• Add Alternative text to images
• Make sure format (font, colors, sizes, positions) is consistent
• Check outline view
• Everything must have unique titles
• Remove empty normals
• If text content is an image, create a new master slide so that content is seen in outline view (View “How to Create a Masterslide” on hub for more instruction)
• Full Check at end - correct anything that pops up