CalLink Finance Accounts

CalLink Finance Accounts are what link your funding to being able to submit purchase requests. All of the funds described in Module 2 are mapped to specific CalLink Finance accounts that are assigned to student organizations.

Every CalLink Finance account is formatted as F-SS-GGGGGG-PPPPP, where F is the fund code, SS is the source code, GGGGGG is the group code, and PPPPP is the program code.

Fund codes represent the internal bank account/fund in which the funds are stored. Typically, organizations will have only one fund code associated with all of their accounts. ASUC's fund code is 3, GA's fund code is 4, and Ethnic Studies' 5th Account fund code is 5.

Source codes represent which of the four funding types described in Module 2 an account holds. For ASUC allocated funds, the source code appears as 40 for annually budgeted funds and 41 for contingency funding. For GA allocated funds, the source code appears as 40 for certain GA project funds and as 50 for GA monthly funding. For miscellaneous funds, the source code appears as 70, though certain restricted grant awards will be placed in accounts with the 71 (restricted) source code. Finally, campus grant funding will appear with source codes ranging from 60 to 64, depending on which campus funding sources the funds are from.

Group codes are a unique six digit code that are assigned to student organizations and groups that use CalLink Finance as an identifier. All of the CalLink Finance accounts for a student organization will have the same group code. Group codes for ASUC sponsored RSOs typically start with the number 2 while group codes for GA funded organizations typically start with the number 4.

Program codes help to identify specific uses or designations for funds, especially when a student organization has multiple CalLink Finance accounts with the same source code. The default program code for Finance accounts is 00000. Other common program codes are STIPE for accounts specifically designated for stipends, BIGCG/BIGCS/BIGCT for Big C funding, WELLG/WELLS for Wellness Fund funding, and TGIFF/TGIFS for TGIF funding.

An example of full account codes for an ASUC sponsored RSO:

ASUC Programs Funding: 3-40-200100-00000-ASUCFunds-Sample Org
ASUC Contingency Funding: 3-41-200100-00000-CONTIN-Sample Org
Wellness Fund grant: 3-64-200100-WELLS-Wellness Grant-Sample Org
Miscellaneous Funding: 3-70-200100-00000-MISC-Sample Org

An example of full account codes for an GA funded RSO:

GA Monthly Funding: 4-50-400100-00000-GRSO-Sample Org
Wellness Fund grant: 4-64-400100-WELLS-Wellness Grant-Sample Org
Miscellaneous Funding: 4-70-400100-00000-MISC-Sample Org

Summary Accounts

Every student organization that uses CalLink Finance has a "summary" account on its CalLink Finance portal that displays an aggregate balance across all of the finance accounts belonging to that student organization.

The summary account on CalLink appears as SUMMARY-GGGGGG-RSOName (e.g., SUMMARY-200100-Sample Org for the ASUC example above).

The summary account is NOT an actual finance account from which you can draw funds. It is only meant to display an aggregate balance across the rest of your accounts. Recall that a finance account consists of a fund, source, group, and program code; a summary account does not have these components.

⚠️ NOTE: DO NOT SELECT THE SUMMARY ACCOUNT WHEN SUBMITTING A PURCHASE REQUEST. IT IS NOT A VALID ACCOUNT AND IT WILL CAUSE THE PROCESSING OF YOUR PURCHASE REQUEST TO BE DELAYED.